FAQ

Please ask your guest’s to arrive 30 minutes before the scheduled commencement time of your ceremony. Our Wedding Coordinator will usher your guest to the ceremony site about 10 -15 minutes prior to the brides arrival.

Our fully inclusive buffet and plated wedding packages are available from only 40 adult guests. For small intimate weddings and elopements we also have a boutique luncheon wedding package available for under 40 adult guests.

Our packages do offer some flexibility however in the case that the package is not suitable we can also customize a package to meet your requirements and budget. Please arrange an initial on-site consultation with our Wedding Coordinator to discuss your requirements in further detail and then we can issue you with a quote.

At the time of contracting your booking we will require a $1500.00 non-refundable deposit for Reception & Ceremony or $750.00 non-refundable deposit for Chapel only bookings. Further scheduled progress payments are outlined in your contract. Furthermore you may also make regular payments in the lead up to the wedding.

Final numbers and payment is required 14 business days prior to the function date.

The total venue hire for both Ceremony & Marquee reception is up to 8 hours. The venue hire starts when guests arrive 30 minutes prior to your ceremony and ends no later than 11.00pm Fri/Sat or 10.00pm Sun-Thurs. We allow 30 minutes after these times for guests departure.

If children do attend your wedding they need to be supervised by an adult at all times. Children under the age of 12 years can be catered for; a charge of $35 for a children’s menu. Teenagers 13 – 17 years; are $110 per teenager for an adults meal

Musicians, photographers and service providers may be served a main & non alcoholic beverages at an additional cost of $60 per person. However should they wish to take part in the function, be served as one of the guests, and seated at the tables with guests then the full tariff for the package will be charged.

Legally the bar must close 30 minutes prior to the completion of the function – 11.00pm for FRI/SAT functions and 10.00pm for Sun-THURS functions. Please note we have a responsible service of alcohol policy.

Yes! we have responsible service of alcohol policy as per the law. If there is anyone of your guests that you feel may cause a problem on the night / day it may be wise to mention this in advance. Please rest assured there is plenty of alcohol for everyone but we must adhered to the responsible service of alcohol policy so everyone has a great time.

Yes! We have a ramp entry into the Homestead and once inside all the floors are on one level. There is also a separate disabled bathroom.

No! Not if we present the cake on a platter for your guest to enjoy from the dessert buffet. If the cake is to be plated and individually served an additional tariff applies.

In order for us to continue our good reputation with food – outside catering is strictly not allowed

Yes! We cater for all special dietary requirements. Our commitment is to make your guests with these special requirements feel appreciated and well cared for.
To achieve this, our chefs will either modify your chosen menu to suit or individually prepare menu alternatives. There is no additional cost for this service.

No. CDPE is a fully licensed venue – we have a fully stocked bar for your service.

We provide you with full support on the day of your wedding.
The wedding planning team at Coolibah Downs Private Estate provides a pre-planning service prior to and on the day of your wedding to ensure the smooth running of the entire day. This includes coordinating of vendors, setting up your reception, setup and coordination of ceremony (if applicable), drinks and food timing.

A master of ceremonies is usually a family friend that is required to liaise with our Banquets supervisor to ensure a smooth flow to your wedding reception. At the beginning of the function our Banquets supervisor will brief your MC with certain times /things we require them to assist with e.g. when guests are required to move to the ceremony site, when guests are to move inside and be seated at the reception, announce speeches, announce cutting of the cake, announce conclusion time and remind guests to leave quietly. Our Banquets supervisor will direct and liaise with your MC and our chef throughout the function to ensure that the timing of the speeches, formalities and coordination of the service flows with the delivery of the food and everything is kept on time.

Yes! This is up to you to supply as it allows you to add your personal touches to compliment your wedding colours and theme.

Yes we do supply a wishing well with the  Infinity Collections / Styling Collection. It is best to organize in advance who will be taking charge and collection of the wedding wishing well / birthday presents gifts etc. at the end of the function. CDPE holds no responsibility for any damaged or missing items.

No. Definitely not! We pack up everything for you and store it on site for collection the next day.

Yes! we believe that individual decorations help make your wedding unique to you.
Our wedding planning team will meet with you before your wedding to co-ordinate your decorations, so that on the day of your wedding you can relax while we set everything* up for you.
* We are able to set up all the decorations for the majority of weddings; however if you have more decorations to set than our team can achieve on the day, we will provide a quote to offer further assistance

Yes. We supply a complimentary cake knife.

Prior to your wedding day, we will advise when access can be provided. Generally this is allowed anytime during the day of your function, depending on availability. Your Wedding Coordinator will confirm a time one week prior.

As we offer exclusive use of the estate, in some cases this is not possible as there may be a wedding booked that night. We will notify you via writing 3 months prior to your wedding date to inform if the night before is available.